Recorded client sign-off
Timestamped, version-bound approvals through a link — no client account needed.
Comparison · Proofmark vs Dropbox
Proofmark vs Dropbox for Final Client Deliveries
Dropbox is genuinely good at what it's built for. This page is an honest look at where Dropbox fits, where Proofmark fits, and when you'd use both.
What Dropbox is actually for
Dropbox is polished file sync and sharing: reliable large-file handling, folder structures your team already understands, and simple share links (with password/expiry options on paid plans). As a place where project files live, it's excellent. What it does not model is the transaction at the end of client work — there is no approval, no tie between payment and access, and no evidence trail of what was accepted and delivered.
Who this is for
- Freelancers deciding how to deliver final client work
- Current Dropbox users hitting its limits at handover time
- Studios formalizing approval-and-payment gates
- Anyone comparing delivery workflows before committing
How it works
- 1
Create the project handover
Client, scope, and deliverables in one place, with a signed agreement if you want one.
- 2
Send one link
Your client reviews previews and signs off — recorded with a timestamp against the exact version.
- 3
Payment unlocks finals
Payment-gated files stay locked server-side until you confirm payment.
- 4
Keep the proof
Certificate with SHA-256 hashes, a public verification URL, and a full event timeline.
Payment-gated delivery
Final files unlock when payment is confirmed. Enforced at download time.
Proof certificates
Verifiable records of approval, delivery hashes, and payment state per handover.
Revocable access
One click cuts off a handover link and its downloads, instantly.
Proofmark vs Dropbox
Where each tool concentrates its value:
| Dropbox | Proofmark | |
|---|---|---|
| Built for | File sync, backup, and sharing | The final handover: approval → payment → unlock → proof |
| Client approval | None (file requests gather files, not sign-off) | Recorded, version-bound client sign-off |
| Payment gating | None | Server-enforced lock until payment confirmed |
| Link control | Passwords/expiry on paid tiers | Tokenized portal, instant revocation, generation-based links |
| Delivery evidence | Basic link analytics | Hashes, download logs, certificate with public verification |
| Client experience | A folder | A branded portal stating scope, status, and next step |
If you need a synced folder for ongoing work, Dropbox is a fine choice. When the work is done and money is on the line, hand over through Proofmark — previews open, finals locked, proof kept.
Frequently asked questions
Dropbox has file requests and viewer info — isn't that enough?
Those tell you a file was viewed or collected. They don't record an approval, gate anything on payment, or give you a verifiable certificate of what was delivered.
Can Proofmark handle the big files I share via Dropbox?
Yes — uploads are resumable and built for large media deliverables, and every file gets an integrity hash.
Should I move all my files off Dropbox?
No need. Proofmark is for the deliverables of a handover, not your archive. Many users keep both.
Send your first handover link in minutes
Free plan includes one full handover — approval link, payment-gated files, and a proof certificate.
Create your free account